BCGEU NORTH ISLAND AREA OFFICE
January 17, 2020
GRADE: Level 5 – MoveUP Agreement
A secretary is required to provide secretarial support to staff representatives in the North Island Area Office.
DUTIES & RESPONSIBILITIES:
The successful applicant will perform Level 5 duties as assigned. Duties to include: processing a variety of documents on a personal computer, including collective agreements, meeting notices, bargaining bulletins, grievance letters, leaves of absence and general correspondence; calculating calendar deadlines for grievances, Notice to Bargain letters, appeals and expedited arbitrations; balancing and maintaining a petty cash fund, making purchases and issuing cheques from imprest account, reconciling monthly bank statements, calculating charge backs to components/locals; coordinating, preparing and distributing materials for strike/ratification votes and elections; assisting component/local executive in performing their duties such as stewards'/retirees' banquets; arranging for union observers to attend selection panels upon members' requests; maintaining a filing system such as grievances, appeals, local, component, cross-component, stewards/officer information; responding to telephone inquiries and receiving visitors such as members, staff representatives, senior labour and management personnel, Provincial Executive; scheduling appointments; making travel and hotel arrangements; other related duties as required.
QUALIFICATIONS & EXPERIENCE:
Applicants must have 2-4 years' secretarial experience; high school graduation supplemented by secretarial training; excellent Word skills; keyboarding 60 - 70 wpm; experience and knowledge of database management; accounting/payroll experience a definite asset; an aptitude for organization and detail; excellent interpersonal skills; good telephone manner and the ability to set priorities and work within time limits.
Hours of work are 32 per week, 4 days.
General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in or have not previously worked in a secretarial position.
The BCGEU supports employment equity. Workers of colour, women, aboriginal workers, LGBTQ+ workers and workers with disabilities are encouraged to apply for positions with the BCGEU.
Apply in writing with resume to Sharon Penner, Human Resources Administrator, Headquarters, by 5 p.m., Thursday, January 23, 2020.
Resumes will be accepted by e-mail to: email@example.com