Records Manager - administrative representative (temporary) - BCGEU



October 11, 2019

The B.C. Government and Service Employees' Union requires a temporary administrative representative to work in the File Registry Department section of the Administration Department. Term of the assignment is up to 16 months or to return of incumbent. Effective date to be the week of November 11, 2019.

This position reports to the Coordinator of Administrative Services.


Applicants must have the ability to develop and implement a strategic plan for the transition of data in its current form to a digital method that is aligned with organizational goals and priorities established by senior leadership.

Applicants need to be able to directly supervise and train staff.

Applicants must guide the records management program of the BCGEU through the planning, controlling, directing, organizing, training, promoting, and other managerial activities involving the life cycle of records and information, including creation, maintenance (use, storage, retrieval, security, preservation), and disposal of physical and digital records and information.

Must be able to support the modernization of records management at the BCGEU. This may involve following extant roadmaps or the breakdown of complex problems to develop a software solution from system design to implementation; communicate well verbally and in writing; possess good time management skills; work in a team environment; accept constructive feedback; and, learn new languages and tools.


Applicants must have:

  • Extensive understanding, knowledge and experience with use of sophisticated technologies to organize, preserve and provide access to a growing volume of digital and analog assets.
  • Graduate Certificate in archives, records management or equivalent is required.
  • Should have an extensive understanding of the application of Open Archival Information System (OAIS) and other relevant standards such as Dublin Core, ISAD(G), RAD, DOD5015.2, ISO 15489, XML and others.
  • Familiarity with Alfresco or other tools for managing electronic records is an asset.
  • Involvement with the Association of Canadian Archivists, ARMA or an equivalent body is essential.
  • Database experience with SQL based and relational databases, with the ability to perform data entry, run lists, create queries, export to Excel.
  • Ability to respond to pressure situations, adapt to change, enjoy working in a group environment, be proactive, and have initiative to work with minimal supervision.
  • A demonstrated ability to develop activists' skills and to maintain effective working relationships with union and community activists as well as coalition partners.
  • An understanding of the goals and values of the labour movement.

The BCGEU supports employment equity. Workers of colour, women, aboriginal workers, LGBTQ+ and workers with disabilities are encouraged to apply for positions with the BCGEU.

Travel is required; therefore, applicants must hold a valid B.C. Driver's Licence.

Submit applications no later than 5:00 pm, Friday, October 25, 2019.

Resumes will be accepted by e-mail to: human.resources@bcgeu.ca

Attention to: Stephanie Smith, President, c/o Lisa Trolland