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SECRETARY LEVEL 3 (Temporary 12 month) - Advocacy *REVISED* - BCGEU


 

BCGEU HEADQUARTERS OFFICE 

INTERNAL POSTING *REVISED*

October 15, 2020

 

 

POSITION: SECRETARY – ADVOCACY (Temporary)

GRADE: LEVEL 3 - MoveUP AGREEMENT

A secretary is required to perform secretarial and word processing functions for staff representatives as required in Advocacy. Term of assignment is up to 12 months or return of incumbent.

DUTIES:

Will include processing a variety of documents on a personal computer including reports, memoranda, forms, leaves of absence, meeting notices, legal documents and general correspondence; compiling books of authorities and exhibits under the direction of servicing staff; inputting all files into a grievance database and updating hearing/arbitration reports; compiling quarterly statistical Advocacy reports for PE meetings; handling Component administrative duties; processing invoices from outside professionals; maintaining filing systems and daily bring forward system; responding to telephone inquiries and walk-in visitors; arranging appointments; making travel and hotel arrangements; sorting and distributing mail; other related duties as required.

QUALIFICATIONS:

Applicants must have 2-4 years' secretarial experience; high school graduation supplemented by secretarial training; excellent keyboarding (60–70 wpm); excellent Microsoft Word and Excel skills; excellent communication, spelling and grammatical skills; an aptitude for organization and detail; good telephone manner; the ability to set priorities and work within time limits; database and arbitration preparation experience an asset.

Hours of work are 32 per week, four days.

General aptitude tests will be administered to all applicants. Keyboarding tests will be administered to regular/temporary employees who are not presently working in or have not previously worked in a secretarial position.

The BCGEU supports employment equity. Workers of colour, women, aboriginal workers, LGBTQ2SI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Apply in writing with resume to Sharon Penner, Human Resources Administrator, Headquarters, by 5:00 pm, Wednesday, October 21, 2020.

Resumes will be accepted by e-mail to: human.resources@bcgeu.ca

 



UWU/MoveUP